The Ministry of Finance clarified the procedure for including information about the penalty in the register of contracts
In a recent letter dated October 3, 2025, No. 24-06-09/95869, the Russian Ministry of Finance reminded customers of the mandatory entry into the register of contracts of information on the application of liability measures in case of violation of the terms of the contract.
According to the agency's explanation, customers are required to include in the register of contracts:
- information about the demands sent to the counterparty for payment of the penalty;
- documents confirming the application of liability measures;
- information about the amount of the accrued penalty.
All specified documentation must be sent for posting in the register no later than five working days from the day following the day of contract execution. The Ministry of Finance emphasizes that the demand for payment of the penalty should be sent taking into account the need to comply with this deadline.
Recall that in accordance with Part 6 of Article 34 of Law No. 44-FZ, the customer is obliged to send the counterparty a claim for payment of penalties in case of late performance of obligations or other improper performance of the contract.
For contracts concluded based on the results of electronic procedures, the exchange of documents on the application of liability measures is carried out using the Unified Information System by sending electronic notifications (according to Part 16 of Article 94 of Law No. 44-FZ). These notifications are generated in the Unified Information System, signed with an enhanced electronic signature of an authorized person and posted in the system without publication on the official website.