The Treasury named the most common mistakes in public procurement for the second half of 2019.
Violations in calculating the NMC
Most errors are related to the use of incorrect price information, as well as incorrect application of methods for determining the contract price.
For example, YOU don't need to use:
- information about prices of products that are not identical or heterogeneous to the planned purchase (for example, by quantity, description of characteristics);
- offers from suppliers that do not deliver identical products;
- offers from suppliers whose terms are not comparable to the terms of the planned purchase.
In addition, the Agency indicated what mistakes customers made when choosing methods for determining prices:
- the method was used incorrectly. In particular, the customer applied the regulatory method, but the maximum price for the goods was not approved in the requirements for them;
- we used other methods, although it was possible to apply the main ones.
The Treasury also highlighted violations that contributed, in particular, to the overstatement of the NMC:
- did not calculate the cost of each cost element. For example, you did not create a list of components of the work, did not specify their price, or the price of each component that is included in the service;
- defined overhead costs without their details and calculations;
- used pricing information received from affiliates. Note that there is another position on this issue;
- used averaged data without calculating it and confirming the sources of generation.
Violations in the performance of the contract
Among the violations committed at the stage of contract execution, the following can be distinguished:
- did not add or collect penalties and fines;
- accepted a product whose characteristics did not meet the terms of the contract;
- changed the types of work (services) in the course of their performance (rendering);
- accepted and paid for construction works that are not provided for in the design and estimate documentation;
- accepted and paid for goods that were not actually delivered.
Document: Letter of the Treasury of Russia dated 29.05.2020 N 07-04-05 / 21-10615